Accounting
2018 Review of EZOfficeInventory
Sep. 10, 2018
EZOfficeInventory is an online asset tracking and inventory management application that is best suited for businesses that need to manage a large amount of business related tools, machinery, or other assets or internal inventory. Not suitable for retailers or online merchants, EZ Office Inventory offers six different plans that are suitable for small businesses, large, enterprise operations, and everything in-between. The product also offers a mobile app that works with iOS, Android, and Windows smart phones and tablets to easily scan asset barcode labels for quick check in and check out.
Ideal for checking assets in and out frequently, EZOfficeInventory can be utilized from multiple locations, with users able to get low stock alerts from anywhere that assets and inventory is managed. Users can also transfer assets between locations, and GPS technology allows users to easily track geo-location and IP address of any scanned asset. Users can utilize the mobile app to easily track assets from any location, and the product works with an external RFID reader to allow users to easily scan large quantities of assets in seconds. All assets can be classified into groups and sub-groups if necessary, and depreciation management is available to track depreciation totals for all assets.
Along with excellent asset management capability, the product also offers numerous maintenance management features including a service triage feature where checked in items can be immediately placed into service. Maintenance alerts can also be sent out to the appropriate party for service initiation or completion, as well as service extension. There is a scheduled maintenance option, where users can easily schedule maintenance on all assets, and service ticket creation is also available, as is a complete service history for all assets managed. For those that offer repairs, work order management capability is also included in the application.
EZOfficeInventory allows users to easily create professional grade labels in a variety of sizes and formats. Multiple codes can be processed on a single page, with a print label template included in the label designer.
Designed to track asset activity rather than retail sales activity, the product does not offer kitting, volume pricing capability, or multiple valuation methods. There is a tool for grouping assets together for mass check in and check out and users can add numerous custom fields in order to track additional inventory or assets.
EZOfficeInventory offers a large selection of asset management reports including Available Assets, All Active Assets, Check-In/Out Events, Asset Audits, and Depreciation. Inventory reports are limited to an All Inventory, Line Items, Stock Summary, and Low Stock reports. Reports can be scheduled in advance, with reports sent to the appropriate parties upon completion. Along with standard system reports, EZOfficeInventory reports can also be customized as needed, with the ability to create custom reports available in the application. All EZ Inventory reports can be exported as a CSV file for further customization or saved as a PDF.
EZOfficeInventory offers good import/export capability, with users able to import a variety of data from both CSV files as well as Microsoft Excel. A variety of data can be imported including asset numbers, asset identification, and other asset details. Users can also use bulk import templates to import up to 1000 assets at one time. The same data can also be exported to a CSV file if desired.
Designed as an internal asset management system, EZOfficeInventory does not offer integration with any third-party point of sale or shopping cart application, and e-commerce integration is not available.
EZOfficeInventory offers numerous online tutorials, including Basics, Items, Members, Mobile Apps, Purchase Orders, and Services and Maintenance. Demo videos are also available on YouTube as well. A Getting Started manual can be downloaded as a PDF, and users can use the searchable online knowledgebase for quick answers to basic questions. For additional help options, users can email EZ Office Inventory support.
EZOfficeInventory is best suited for businesses that have a large number of assets to manage. The product offers a variety of plans including Silver and Gold plans which are considered starter plans. The Silver Plan supports up to 50 users and 200 items, while the Gold Plan starts at $49 per month, and supports up to 100 users and up to 500 items. Diamond, Platinum, Corporate, and Unlimited plans are also offered, with all plans offering a free 15-day trial. All plans offer mobile apps, QR code scanning, GPS location, and reporting capabilities.