2018 Review of Bill4Time

Bill4Time offers web-based time and billing capability in an easy to use format that is well suited for small to mid-sized businesses. Initially designed for legal professionals, Bill4Time offers solutions that are a good fit for a variety of industries including architects, accounting professionals, consulting businesses, freelancers, and small business owners.

Along with time and billing capability, Bill4Time also offers complete practice management and project management capability for legal professionals. The product also offers an online payment option, a client portal, and mobile apps that can be used with a variety of mobile devices, including iPad, iPhone, Android, and Blackberry.

Completely cloud based, Bill4Time allows users to track time even when they’re not online. The desktop widget is available for desktop systems, with users able to record any time, and later sync with the program. Mobile users can also track time on their device, synching with the application once a connection is available.

Bill4Time offers an easily navigated user interface that allows users to quickly enter time details. Users can record both billable and non-billable time manually or use one of the multiple timers that are available. Users can utilize multiple timers simultaneously, and can also enter any related expenses when entering time information. There is also an option to convert any recorded appointments directly into time entries if desired. The expense tracking feature allows users to snap a photo of a receipt and upload the image directly to Bill4Time and attach the image to the corresponding expense entry. Users can also add new clients and projects on the fly, and add any notes or other details to any time entry. For those that bill fees on a recurring basis, Bill4Time includes a batch time entry option, making it easier to process a large number of bills simultaneously.

Bill4Time allows users to easily create professional invoices that can be custom branded using the included invoice template. A variety of invoice types are available including flat rate and percentage discount invoices, with users able to set payment terms, acceptable currency types and assess late fees when necessary. Once information is entered, the system creates a Pre-Bill, which can be edited or saved as is. Users can bill clients individually, or bill by date range or group clients together to batch invoice. Default billing amounts can be overridden during the approval process, and users can easily create statements for clients when necessary. Invoices can be printed and mailed or users can send invoices to clients via email, and link the invoice to the online payment option included in Bill4Time in order to make it easier for clients to pay on a timely basis. Clients can also access their bill via the client portal at any time.

Bill4Time offers a solid selection of reporting options, with all reports categorized by type, including Accounting, Client Details, Entry Specifics, Projects and Productivity, and User Activity. Reports available include Accounting Activity, Outstanding Balances, Client Expenses, Time and Expense by User, Time and Expense by Client, Organizational Productivity, and Employee Productivity. User activity can also be tracked including User Efficiency and User Billable and Non-Billable Time. All reports can be customized as needed, with favorites saved for future use. Reports can be printed, exported to Microsoft Excel, or saved as a PDF.

Bill4Time currently integrates with a variety of third-party applications including QuickBooks Desktop and QuickBooks Online, as well as PayPal, Box, Microsoft Outlook, and a variety of legal applications.  

Bill4Time users can access a variety of tools and resources from the Help Center, including training manuals, webinars, and short training videos. A comprehensive knowledgebase is also available, where users can access information on a variety of topics, arranged by category. FAQs are available, and users also have access to the Bill4Time community, where questions can be asked and answered. Product support including toll-free telephone support is included in all plans offered by Bill4Time, with telephone support available during regular business hours. Users can also access support via email or live-chat if desired.

Bill4Time is well suited for small to mid-sized businesses that desire solid time and billing functionality. Bill4Time’s Time and Billing plan is currently $13 per user per month for the first three months, and includes accounting, reporting, a client portal, payment processing, mobile and desktop apps, invoicing, automatic updates, and encrypted backup. There are also two additional plans available that are designed for legal offices. A free 14-day demo is available for those interested in the application.

2018 Rating – 4.75 Stars