2019 Review of Rydoo

Formerly known as Xpenditure, the product was rebranded as Rydoo in May of 2018. Created from three former startup applications: Xpenditure, iAlbatros and Sodexo, Rydoo was designed to save time by streamlining travel and expense management for businesses of all sizes.

Though the appearance has been updated, much of Xpenditure’s functionality has remained in Rydoo, with the biggest change the newly available integration between expense management and travel management.

Completely online, Rydoo is well-suited for businesses of all sizes, and offers a newly updated mobile app for both iOS and Android smartphones and tablets. To manage receipts, users can click on the Add an Image option, snap a photo, complete the necessary details, then save and submit the expense. There is also an option to add receipts from a computer using a webcam, or users can choose to submit receipts via email. Expenses can also be manually entered in the system as well.

Rydoo offers a variety of user roles that can be assigned including Administrator, Approver, Manager, and Director. User groups can be created as well, with all users assigned to a specific group.

Rydoo supports multiple currencies, with users able to enter expenses in any currency, automatic conversion of entered expenses to the current default currency. Exchange rates can also be changed manually as well.

Using Rydoo’s mobile app, users can track mileage expenses by simply filling in trip details such as starting and stopping points or can create mileage details online using Google Maps. A time tracking feature is also available in Rydoo that allows users to track hours worked on specific projects, with a corresponding rate attached.

Rydoo integrates with Direct ID to import debit and credit card data from more than 4,000 banks worldwide. Users can also opt to upload specific credit card transactions directly into Rydoo, matching credit and debit card transactions with already uploaded expenses, with users able to view matches and make corrections when necessary. Potential matches are highlighted for users to review and approve. Expenses without a match are also highlighted, with an email sent to the user requesting a receipt.

Rydoo supports multiple approvers, with workflow rules created during the setup process. Users can access the easily navigated dashboard to view all expense related activity. Approvers have the ability to reject any line item expense, returning the unapproved entries to the submitter while sending the balance of the report on for reimbursement. Business rules can also be entered during product setup, with numerous options available to choose from.

Rydoo automatically creates an expense report once a receipt has been uploaded or added, with users required to add details to any receipt or other transaction entered. Users can also choose to cancel the report if needed.

Rydoo system reports are limited, though an Expenses Overview Report and a Reimbursement Report are available for analysis. Users can also export reports to Microsoft Excel for customization or run reports in their current accounting program.

Rydoo integrates with a variety of third-party applications such as QuickBooks Online, Sage One, Xero, Freshbooks, Exact Online, Slack, and FreeAgent, among others. Users can also upload Uber and Lyft receipts directly into Rydoo as well. The product offers solid integration with travel applications, with users able to easily book flights, hotels and rental cars using Rydoo, and the application will automatically create a travel itinerary based on bookings and a trip notification system provides users with automatic notifications as a trip draws near.

Rydoo offers good help functionality, with a searchable knowledgebase available, as well as webinars. System updates can also be downloaded from the website, and Rydoo offers email support for all product levels, and Enterprise edition subscribers have access to telephone support as well.

Rydoo offers an easily navigated, scalable application that is well suited for businesses of any size. Rydoo Expense is available in three pricing levels; Team, which is $7.00 per user per month and includes OCR Scanning, Mileage Tracking, and Approval Flow; Growth, which is $9.00 per user per month, and offers Team features along with a Controlling Module, Expense Policy Rules, and Per Diems, and Enterprise, which includes all features from the other versions along with Direct Bank Transactions Fee, ERP Integrations, and API Access, with pricing available on request. Rydoo Travel is purchased separately, with the Team version currently being offered at no cost for a limited time. Growth and Enterprise levels are also available, offering advanced configuration and the ability to incorporate company rules, with pricing available upon request.

2019 Rating – 4.75 Stars